Purchase to Pay Accounting Manager
About Brussels Airlines
Brussels Airlines, part of the Lufthansa Group, is the national airline of Belgium with its home base at Brussels Airport.
Our mission is to be the most reliable airline, making everyone feel at home.
We are passionate about what we do, whether it’s on board, in an office, in the hangar or at an airport. Our people are recognized for always going above and beyond and for constantly challenging themselves.
Purpose of the position
The Purchase-to-Pay Accounting Manager is in charge of the purchase to pay process, hence is responsible for the recording, review, approval and payment processes for all incoming invoices of the company. He/She defines the most cost & time efficient process, manages both an internal team and outsourced suppliers that support the process, as well as finds technological solution(s) to reduce processing costs for the department.
Your tasks
Defines the purchase to pay processes for the company:
- Invoice recording: objective to automate as much as possible.
- Invoice review : matching of invoices to expected bills (which are based on combining the contractual database with operational data) and discuss with relevant counterparty (supplier, contract owner or data owner) causes and solution for mismatches.
- Invoice approval process: defines and ensures adherence to company policies and timely approval in order to pay in accordance with payments terms agreed with suppliers.
- Follow up on Payment processes for supplier invoices in collaboration with the cash office.
Organizes the work internally & externally
- Manages and coaches the internal team and plans the activities for the Accounts Payable and Invoice Control teams. Current team size is 6 FTE.
- Manages the budget of the department.
- Manages the outsourced suppliers: defines work to be performed by outsourced suppliers, sets-up dashboard to follow-up most important financial & quality KPI’s, finds ways to improve processes.
Ensures IT tools & supporting processes are performing
- Tools in use are : SAP, Finesse (Accelya), Operational Datawarehouse, Contract database, Spotfire and Esker.
- Takes the lead with business owners to ensure a) systems are delivering expected results and b) adequate data quality.
- Liaise with Operations, Purchasing or directly with suppliers to ensure invoice format and content allow for most efficient processing.
Guarantee quality
- KPI’s to follow-up.
- Puts in place the necessary framework in order for the teams to deliver excellent performance in quality of financial data as a solid basis for the company’s internal and external reporting. Quality is determined as :
- First time right accounting entries
- Timely processing and payment of invoices
- Never pay too much, nor too little
Process Owner
- S/he is full owner of the underlying P to P processes in SAP, Finesse and Esker systems and liaises with all relevant functions and external parties to ensure their proper functioning at all times. These functions include General Accounting, Controlling, Purchasing, Ground and Flight Operations, IT and several external parties.
Project Management
- Is actively involved in ongoing projects related to P to P processes with the support of IT and the Finance project and process manager.
- Is actively involved in the LH Group Finance Transformation Program.
Contacts :
- Third party service providers (mainly SOA People, Esker, Accelya and Lufthansa Global Business Services), Suppliers, Business Users and Approvers, IT, …
Your profile
- Minimum Bachelor’s degree in Accounting.
- Minimum 5 years of business experience with demonstrated capabilities to review processes.
- Analytical skills, facts and figures minded; ability to diagnose and structure complex issues.
- SAP or other relevant tools knowledge.
- Minimum 3 years of people management experience.
- Interpersonal skills: ability to communicate across all levels of the organization.
- Excellent verbal and written skills, fluent in Dutch, French and English
What we offer
- A flexible reward plan that allows you to optimize part of your salary;
- A flexible work environment focused on activity-based working & home office possibility;
- Travel benefits;
- Company car (or car allowance);
- Profit sharing;
- Group insurance;
- Company medical plan (optional);
- Meal- & eco vouchers;
- Representation & homeworking allowance;
- A spot in a very enthusiastic team & a great company to work for.
